Procurement and Contracts Officer
Apply now Job no: 493607
Categories: Procurement, Contract Management
Division: Policy and Corporate Div
Business Group: Finance and People Serv
Section: Business Services Office
IP Australia acknowledges that those with diverse experiences, perspectives, and backgrounds enhance our workplace and our capability for innovation. Applications from Aboriginal and/or Torres Strait Islander People, People with Disability and LGBTIQA+ people are encouraged to apply for any advertised position, that they may be suitable for, within IP Australia.
Do you thrive on coordinating multiple requests effectively?
Be part of an engaged, committed and passionate team
Opportunity to make a difference, expand skills and grow your career
Do you have the high-level customer service skills and experience with procurement management systems? Do you have the ability to develop positive working relationships across a diverse stakeholder base? This position might be the position for you!
The Procurement and Contracts Officer has a sound general knowledge of government procurement policy and works under limited direction. This position is responsible for providing accurate technical advice in respect of moderately complex procurement activities and in regard to procurement policy, procurement processes and contract management. The successful applicant should have good communication and liaison skills as well as a sound knowledge of the Commonwealth Procurement Framework.
The Procurement and Contracts Officer undertakes procurement activities for IP Australia and has accountability for ensuring compliance with legislative and Government practices and guidelines relating to procurement.
IP Australia is looking for an experienced procurement professional who will pride themselves in their ability to innovate, drive efficiencies and form close working relationships with business stakeholder.
As a Procurement and Contracts Officer you will have the following responsibilities:
Provide accurate and timely support and advice to all areas within IP Australia on procurement and contract matters, in accordance with the relevant legislation.
Review and/or draft procurement related documentation including spending proposals, request for quotes, contracts and other procurement related documentation.
Assist with the development and maintenance of procurement and contracting reference materials including templates, intranet pages, guidelines and policy for use by IP Australia staff when conducting procurement activities.
Assist with the procurement reporting obligations including Senate Order, Annual Report, Indigenous Procurement Policy, Annual Procurement Plan, Senate Estimates reporting, Compliance reporting and AusTender reporting.
Assist in monitoring the management of IP Australia contracts and procurement activities, as well as the maintenance of records in the SAP Finance system and Electronic Document Management System (BRIK).
Contribute to innovation, change and reduction of red tape through continuous business improvement activities including review and modification of procedures and associated documentation.
To be successful in this role:
A sound general knowledge of the Commonwealth Procurement Framework is highly desirable.
Certificate IV in Procurement and Contracts, or progress towards this qualification is desirable.
For additional information please see the Position Profile below:
Position Profile - APS5 - Procurement and Contracts Officer -PN6603.pdf
To discuss the position in more detail please contact Zoran Glavinic on 02 6283 3158.
To apply for this position, you are asked to:
Frame your responses around the position specific duties and position specific capabilities of the role (as set out in the position profile), and provide:
An explanation of how your skills, knowledge and experience will be relevant to this position (limit your response between 300 and 500 words)
Details of no more than two (2) professional achievements, within the last 5 years, that demonstrate your suitability for this role (limit your response between 300 and 500 words)
Provide a current CV detailing recent employment history which is relevant to the advertised position.
Provide the name and contact details of two referees.
This recruitment process will be used to fill current, as well as future ongoing/non-ongoing vacancies that may arise over the next 12 months within the section.
Applications close for this vacancy at 11.55pm on the closing date of 3 August 2021.
Advertised: AUS Eastern Standard Time 20 Jul 2021
Applications close: AUS Eastern Standard Time
03 Aug 2021
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